District Secretary

Scouts - Axe District

Name: District Secretary
Organisation: Scouts - Axe District
Location: C/O Volunteer Centre - Weston Court, Oldmixon Crescent, Weston super Mare, BS24 9AU
Type: Part Time
We operate flexible volunteering, so if you have limited time but are interested in getting involved then please talk to us and we will help you find a role that suits your lifestyle and commitments.


The Secretary will support the Chair of the Executive Committee to ensure the smooth functioning and sound administration of the Scout Group, District or County/Area/Region in accordance with the Policy, Organisation and Rules of The Scout Association.

Provide administrative support to the running of the Executive Committee.
Act as Secretary for the relevant Scout Council.
Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
Taking accurate and accessible minutes of Executive Committee meetings.
Distributing agendas, minutes and supporting documents for Executive Committee meetings.
Maintaining accurate records for the administration of the Group, District or County/Area/Region; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
Ensuring the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.
Communicating with the Executive Committee and relevant Scout Council.
Support the completion of the Annual Census return.
Preparing the appropriate administration for the Annual General Meeting, including collating the Annual Report and Accounts for the Annual General Meeting.

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Organisation Description

Axe District includes Weston-super-Mare, Wick St Lawrence, Congresbury, Wrington, Blagdon, Churchill, Sandford, Winscombe, Banwell, Locking, Uphill and everything in between.

Each week over 1400 young people aged 6–25 enjoy an active programme in one of our 17 groups, our Explorer Scout Units or with our Scout Network.

As well as the weekly meetings groups take part in a number of fun and exciting events. Recent events have included archery, climbing, hill walking, canoeing, camping, paintballing, zip wires, go karting – in fact you name it and we’ve probably done it.

Join the adventure!


  Mon Tue Wed Thurs Fri Sat Sun

Cause / Interests

  • Children
  • Families
  • Youth

Types of Activity

  • Administration
  • Computers, Technology and Website Design
  • Fundraising
  • Local Events
  • Youth Work

Skills and Qualifications


•Strong organisational skills• Strong communication skills • Ability to work as part of a team • Able to think creatively and solve problems • Good IT skills • Ability to summarise information for different audiences • Willing to speak one’s mind and listen to the views of others • Able to maintain independent and objective judgement


Volunteering with Scouts can enrich your life – don’t just take our word for it. Over 90% of our volunteers say that their Scout experiences are hugely beneficial:

For some volunteering provides an opportunity to:

• Give something back to an organisation that has impacted on a person’s life, either directly or indirectly
• Make a difference to the lives of others
• Help others less fortunate or without a voice
• Feel valued and part of a team
• Spend quality time away from work or a busy lifestyle
• Gain confidence and self-esteem

For some, volunteering can be a route to employment, or a chance to try something new which may lead to a career change. From this perspective, volunteering can be a way of:

• Gaining new skills, knowledge and experience
• Developing existing skills and knowledge
• Enhancing a CV – More than two thirds of our volunteers say their CVs have been enhanced by joining Scouts. Employers love to see the commitment of volunteers, and through Scouts you can get vital experience in areas like management, administration and activities
• Improving one’s employment prospects
• Gaining an accreditation
• Using one’s professional skills and knowledge to benefit others (usually described as pro bono)

For others, volunteering appeals because of its social benefits. These include:

• Meeting new people and making new friends, a whopping 97% of our volunteers say their involvement has helped them forge new friendships.
• A chance to socialise
• Getting to know the local community

Boost your potential with employers:
Competition in the job market is higher than ever, and making your application stand out to potential employers is vital. Most candidates who apply for a job have the required academic and technical skills, so to be successful you need something extra to set yourself apart. This is where Scouting can help. Your time in Scouting, the roles you have held and the experiences you have taken part in will have developed a whole range of skills to impress employers. In a recent Public and Corporate Economic Consultants (PACEC) report into the impact of Scouting, 41% of employers said that involvement in Scouting would have a positive influence on their decision to employ applicants.
There’s no better feeling than making a difference to communities and transforming the lives of young people.

Additional/Specific Suitabilities

Minimum Age: 18
Maximum Age: NA
Disabled Access: No
Wheelchair Access: No
Expenses: Out of pocket expenses will be reimbursed
Restrictions: You must complete the Scout Association recruitment process which including understanding and accepting the organisations policies. A DBS check will be required for most roles
Induction: Yes
Insurance Cover: Yes
Special Needs: NA
Offer: NA
Training: NA
Other: You will need to be able to travel around the district. If you are interested in a particular aspect of this role please contact us, it could be split and covered by a team of people.

Recruitment Method

Application form, Informal discussion, References, Trial Period, DBS Check, Interview